Case · April 2026

HR AI Assistant:
a digital assistant
for your HR team

Resume reformatting in 15 seconds, strict brand style and localization for any market.

10× Speed
15 sec Processing
100% Brand
Calculate ROI
Client
International recruiting agency
Region
EU · Worldwide
Deployment
2–4 weeks
Launch year
2026
Who it's for

Who benefits from HR AI Assistant

For recruiting agencies
  • Forget about Copy-Paste from PDF. The system formats CVs into your template in 15 seconds on its own.
  • Send Blind CVs to clients without the risk of them poaching the candidate directly.

The most painful thing in recruiting is when you find a brilliant candidate but the client rejects them because of a clunky, unreadable resume with an old photo. Or worse — when the client spots an email on the second page and reaches out to the person directly. With this tool we've completely forgotten about those risks. Every resume now looks like a professionally processed document.

Michael HR agency lead
Demo · drag to reveal

Raw PDF → Blind CV in one frame

Drag the divider to compare the original resume with the result after processing. AI Headshot, hidden contacts, brand template, candidate ID — all in 15 seconds.

Phone
+44 7892 451 230
Email
m.koval@protonmail.com
LinkedIn
/in/m-koval-ux
Location
Lisbon · Remote EU
Maria Koval
Senior UX Researcher · 8 years
Experience
Figma · Senior UX Researcher 2023 — Present
Led discovery on FigJam onboarding redesign. Ran 40+ user interviews across 3 markets, drove +18% activation week-1.
Notion · UX Researcher 2020 — 2023
Owned research for Templates marketplace launch. Designed mixed-method studies (diary + tree-test + RITE).
IDEO · Junior Designer 2017 — 2020
Service design projects for healthcare clients (Mayo Clinic, Kaiser Permanente).
Education
MA Human–Computer Interaction · Carnegie Mellon (2017)
HR AI Assistant
Candidate ID
#7821
Seniority
Senior · 8 yrs
Languages
EN · ES · UK
Availability
Q2 2026 · EU
Senior UX Researcher
Anonymized profile · Brand template v2
Experience · 3rd person
Design platform · Lead Researcher 2023 — Present
Led product discovery for collaboration suite onboarding. Designed and ran 40+ qualitative interviews across 3 EU markets, delivering +18% week-1 activation.
Productivity SaaS · UX Researcher 2020 — 2023
Owned end-to-end research for marketplace launch. Built mixed-method study program (diary, tree-test, RITE) adopted by 4 product teams.
Service design agency · Designer 2017 — 2020
Service design and journey mapping for two top-5 US healthcare providers.
Skills · localized
User research Prototyping A/B testing Service design
Before After
Context

Where the HR team loses hours and candidates

Below — the reality every recruiter knows, and what changes after rolling out HR AI Assistant.

Sound familiar
×
A recruiter spends 20–30 minutes manually moving data from PDF into the corporate template.
×
Candidate contacts end up with the client — a risk that the client bypasses the agency directly.
×
Every recruiter has their own formatting style — no unified brand.
×
Translation and adaptation for international markets — another +1 hour per CV.
How it should be
→
15 seconds per document. AI reads the structure and assembles the CV in the template on its own.
→
Automatic Blind CV — contacts hidden, database protected.
→
Every resume in brand style with AI Headshot and a unified Tone of Voice.
→
Localization to EN · ES · UK · RU with industry terminology — in the same 15 seconds.
Product

The assistant in action

The main dashboard, the resume processing flow and the settings panel. Scroll through the three key screens.

01 Dashboard

10× speed · 15 seconds · 100% Brand Control. Drag‑and‑drop upload and a feed of recent activity.

02 Resume Processing

Raw PDF → Blind CV. AI Headshot, hidden contacts, third-person rewrite in 15 seconds.

03 Settings

AI Headshot, auto-translation, corporate template, hidden contacts and parsing parameters.

dashboard.ui — HR AI Assistant
The main HR AI Assistant dashboard — metrics 10× / 15 sec / 100% Brand Control and drag-and-drop resume upload
processing.ui — HR AI Assistant
Resume processing flow: raw PDF on the left, finished Blind CV on the right with AI Headshot and hidden contacts
settings.ui — HR AI Assistant
HR AI Assistant settings panel — control AI features, branding and parsing parameters
Pipeline · 5 steps

Your path to instant work

Five steps from a raw PDF to a Blind CV in the brand template. Scroll down — the illustration on the left morphs in sync.

01 · INGEST

Instant start

Upload a resume in any format — PDF, DOCX, JPG, scan. Drag‑and‑drop in one click.

02 · ANALYZE

Smart analysis & Blind CV

AI reads education, skills and experience, builds a Blind CV and hides contacts — protecting the agency's client database.

What data gets hidden and why

The system automatically removes the candidate's phone, email and social profiles from the final file. You decide which version of the resume to send to the client — with or without contacts.

03 · BRAND

Branded packaging

The document is rebuilt to fit the company's strict HR brand template, with the Tone of Voice followed and the text rewritten in the third person. One style across the entire recruiting team.

04 · LOCALIZE

AI Headshot and translation

Generation of a professional photo from the candidate's source picture + translation of terminology for the target market (EN / ES / UK / RU) with industry vocabulary and local mindset in mind.

05 · DELIVER

Result in 15 seconds

A perfect Blind CV in your template, ready to be sent to the client. The team saves dozens of hours per month on the candidate flow — without growing headcount.

Quality standards

5 dimensions the assistant grows along

A comparison of HR AI Assistant with the manual process across 5 axes. The inner contour is the manual process, the outer one is the assistant.

Speed 15 sec / cv Accuracy 99% parse Brand control 100% template Localization 4 lang · industry Security on-premise
01
Speed
From 30 minutes down to 15 seconds per document.
02
Accuracy
100% error-free parsing of data, complex tables and experience structure.
03
Brand control
Flawless compliance with the corporate style and the company's Tone of Voice.
04
Localization
Professional translation that respects the local mindset of foreign markets.
05
Security
Local data processing (on-premise) — absolute protection from leaks.
Security

Your data is yours alone

We understand that candidate resumes are sensitive data. That's why HR AI Assistant runs exclusively inside your infrastructure.

Your infrastructure · on-premise HR AI Assistant all processes stay local Resume.pdf INGEST Blind CV DELIVER AWS access denied Google Cloud access denied Azure access denied
Pilot results

Numbers for the first quarter

Average metrics for the recruiting team after rollout — at a volume of 500+ resumes per month.

Time per CV
−97.2%
Was 22 min → now 14 sec.
Cost reduction
−84%
Recruiting operating expenses per month.
€ 1.8K / mo
Resumes / month
0+
Without growing the team.
Supported languages
4
EN · ES · UK · RU with industry terminology.
EN ES UK RU
Deployment

Roadmap 2–4 weeks

From style approval to production. Four phases, no infrastructure migration.

Week 1
Week 2
Week 3
Week 4
Discovery
1–5 days
AI setup
5–10 days
Pilot
5–7 days
Launch
production
ROI · personal calculation

Calculate how much you spend on manual resume formatting

Move the sliders — you'll see the time saved instantly. We'll send the financial numbers (in $ and ROI) tailored to your scale via Telegram.

20min
10 min60 min
500pcs
502000
$15/hr
$5$120
Your team will save
164hours / mo
At your volume that's ~20 business days per month freed up for other work.
Cost reduction
$2 460/ mo
Net profit and payback period — in Telegram.

The calculation uses the formula: (old_time − new_time) × volume × hourly_rate. A personal calculation tailored to your scale — via messenger.

Get the financial calculation in $ and ROI
FAQ

Frequently asked questions

Q1 Where does candidate data go?
Nowhere. Data is processed locally, inside the client's infrastructure — with no cloud storage and no third-party services.
Q2 How quickly does the system pay back?
On average within 1–2 months. At a volume of 500 resumes per month and the current 22 minutes per document, the team saves around 165 hours every month. The financial calculation depends on the recruiter's hourly rate — we share it personally during the demo.
Q3 How is it different from competitors?
Full on-premise + AI Headshot + Blind CV + auto-translation in a single tool. No cloud dependencies and no separate subscriptions for each feature.
Q4 Which resume formats are supported?
PDF, DOCX, JPG, PNG, scans. OCR for raster files and AI structure parsing — the system correctly reads education, experience and skills even from non-standard layouts.
Q5 How fast can a pilot be deployed?
Basic pilot — 5–7 business days after brand templates and export formats are agreed. Full deployment cycle with production launch — 2–4 weeks.
Q6 What is Blind CV and who needs it?
A resume without the candidate's contact details, for safe delivery to the client. Critical for recruiting agencies — to make sure the client doesn't reach out to the candidate directly and bypass the agency. HR AI Assistant generates a Blind CV in 15 seconds from any source.
Q7 Is there support and an SLA?
Yes. Support and SLA terms are discussed during the demo, depending on the scale and criticality of the service. The standard package includes monitoring, parsing-model updates and template backups.

Want the same result?

We roll out HR AI Assistant in 2–4 weeks. No cloud — the system runs inside your infrastructure with ready templates and AI Headshot.

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